What makes team meetings effective

You are already pissed with the thought that it is Monday. Having the blues? The start of the workweek brings feeling of anxiety, sadness, depression, and laziness. Do you fear this? Do you feel restless during meetings? This is not the case just with Monday meetings.

When it comes to weekly meetings or daily meetings, the feeling is same for many. There are good meetings and there are bad meetings. And bad meetings on a bad day are even worse. Objectives are met 2. Consumed minimum amount of time 3. A sensible process to meeting. People are often susceptive that if the meetings are not effective, then what is the point of holding them? I already came across your silent question — what is the reason to have effective team meetings when they are so frustrating?

You might want to get rid of these team meetings as much as possible. But for sure meetings cannot be avoided because of some pretty good reasons.

Feedback is usually carried forward with further discussions to bring fruitful results. At ProofHub, we have weekly meetings, everybody gathers in the conference room and nobody seems to be restless.

The team leaders have the power to engage and retain the staff and do it well. How do we make the meetings effective and more successful? An example of this could be:.

Ask all the meeting participants to put away any distractions — phones, laptops, etc. This should apply to everyone but your assigned notetaker. To make this meeting even more effective, project your agenda onto a screen so everyone can follow along as you move through the meeting.

There are many ways to encourage your team to speak up during meetings. Different mechanisms will work for different teams. One of the best ways to do this is to foster a culture of psychological safety on your team. If meeting participants feel safe enough to open up and share their thoughts and ideas, your team will be able to tackle problems and think up ideas more holistically.

Do you remember what you had for lunch last Friday? What about the meeting you had two weeks ago? You might remember its topic, but not the details. According to Dr. Art Kohn, Professor at Portland State University School of Business, on average, we forget 50 percent of information after one hour , 70 percent in 24 hours and 90 percent of information after one week. Assign tasks to your team members and add deadlines. When it comes to next steps, here are some practical tips:.

Getting feedback is the best indicator of whether or not the meeting was effective. The most simple yet effective way to get feedback is by asking your colleagues to provide feedback immediately after the meeting has ended because it will be fresh in their minds. Pro tip: Hypercontext will automatically send out a meeting feedback request to all participants after you finish every meeting. Would you like to know which meetings are significant for you? If so, cancel them all for a particular period — a week or a month.

Although each of these tips are equally important, be sure to implement what will work best for your team. Here are 4 tips for managing a deluge of virtual meetings. Get started. By submitting this newsletter request, I consent to Slack US sending me marketing communication via email. I may opt out at any time.

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Was this post useful? Yes, thanks! Not really. Team Building. Providing Employee Support. Table of Contents Expand. Table of Contents. Have a Positive Attitude. Remember, You Own the Meeting. Always Prepare an Agenda. Ask for Input on the Agenda. Spice It Up.

Allow for Spontaneity. Use Team Meetings to Collaborate. Lighten Up. Be a Role Model Leader. The Bottom Line. By Dan McCarthy. He has spoken, written, and taught on management for more than 20 years. Learn about our editorial policies. Updated on December 07,